Personal Assistant to the MD/CEO – Abuja, Nigeria

A group of companies based in Abuja is currently recruiting a Personal Assistant to the MD/CEO. The group operates across real estate investments, financial services, and financial consulting.

This is a full-time position based in Abuja, Nigeria. The successful candidate will manage the office of the Group Managing Director/CEO and play a key role in ensuring smooth daily operations at the executive level.

Job Details

• Job Title: Personal Assistant to the MD/CEO
• Location: Abuja, Nigeria
• Job Type: Full-time
• Industry: Real Estate Investments, Financial Services, Financial Consulting

Company Description

The group is a collection of companies involved in real estate investments, financial services business, and financial consulting. It is based in Abuja and is looking to hire professionals to support its growing operations.

Job Description

The successful candidate will manage the office of the Group Managing Director/CEO. This is a central role that requires someone who understands how to keep an executive office running efficiently.

She/he should be familiar with:

1. Office Management

Office management involves overseeing the daily operations of an office to ensure everything runs smoothly and efficiently. It includes:

• Maintaining office equipment and supplies.
• Coordinating office space and facilities.
• Managing office budgets and expenses.
• Ensuring a safe, clean, and organised work environment.
• Supervising administrative staff.

In short, office management is about keeping the physical and operational side of the office functioning properly.

2. Office Administration

Office administration focuses on the day-to-day administrative tasks that support the entire organisation. It includes:

• Handling correspondence (emails, letters, memos).
• Managing schedules, appointments, and meetings.
• Maintaining records, files, and databases.
• Processing invoices, purchase orders, and other documents.
• Providing general support to staff and management.

In short, office administration is about the routine tasks that keep information and communication flowing within the office.

3. Human Resources

Human resources (HR) deals with managing the people within an organisation. It includes:

• Recruitment and onboarding of new staff.
• Managing employee records and contracts.
• Handling payroll, benefits, and leave requests.
• Addressing employee concerns and grievances.
• Ensuring compliance with labour laws and company policies.
• Supporting staff training and development.

In short, HR is about attracting, supporting, and managing the workforce.

4. Business Issues and Other Related Functions

This refers to general business matters that arise in the course of running a company. It includes:

• Understanding the company's goals and operations.
• Assisting with business planning and strategy.
• Coordinating with different departments.
• Handling client and stakeholder communication.
• Solving operational problems as they arise.
• Supporting the MD/CEO in decision-making and execution.

The ideal candidate will be organized, discreet, and able to handle multiple responsibilities. They will serve as the primary point of contact between the MD/CEO and both internal and external stakeholders.

Qualifications

• Minimum of B.Sc/HND in a related discipline.
• Minimum of 3 years working experience.